Export Trade Assistance Program (ETAP)
Application Instructions, Process
& On-line Application

The ETAP program has allocated the available funds for this fiscal year ending June 30, 2010. Applications will not be accepted until further notice. Please check back in May 2010 for a program update.

1. At least 30 days prior to the event, complete the ETAP application and submit supporting documentation. Applications MUST include supporting documentation in order to be considered. Incomplete applications and supporting documentation will NOT be considered.
Supporting documentation includes:
  • Proof of financial commitment to the event. Examples are: an invoice showing a deposit paid, internal document of wire transfer with amount matching invoice from event, credit card statement showing payment (please black out account number information prior to submission), or a credit memo.
  • Copy of event general information such as a print out of the event web site or marketing brochure. Needs to show event name, location, dates, itinerary and participation information.
  • Copy of your company product literature. Examples are: copy of web pages, a brochure, copy of brochure or list of products on company letterhead.
Important: If your company utilizes more than one business name, please use the registered business name associated with the Federal Tax Identification Number used on the application. You may also note after that “dba” as the business name you will use for the event.

2. PRIOR to the event, you will receive confirmation that your application was approved or denied. If approved, you will receive a grant agreement. A company representative must sign the agreement and return to the ETAP Manager who will obtain IDED’s signature on the grant and return a copy of the executed grant to the company for your file. The grant must be executed (completion of Step 2) PRIOR to the event. If you do not receive the grant or notification of denial, please contact us immediately.

3. Around the time of the event (typically within 2 weeks prior or after), you will receive a Claim Voucher and Final Report Form in the mail. A company representative must sign the Claim Voucher in the Claimant’s Certification box, and the Final Report form must be completed. Attach any receipts of additional expenses you wish to be considered for reimbursement. Please include exchange rate and USD amount on each receipt. Expense receipts may include: Proof of full booth payment (if full payment not shown at time of application), booth furnishings and equipment, shipping of samples, and interpreter receipts. (DO NOT submit airfare, meals or lodging. IDED will use the U.S. Department of State’s per diem rate for that particular country, for one employee only, and will automatically add this to your reimbursement. ) Attach receipts to the Final Report and Claim Voucher and submit to IDED no later than 60 days after the event or July 15 whichever is earlier.

4. Approximately 4-6 weeks following IDED’s receipt of the necessary reimbursement documentation you will receive a reimbursement check.

5. 9 months following the event, you will receive a brief survey. This provides a report of results following the event and is required when utilizing the program.

6. 18 months following the event, you will receive another brief survey (same as 9 month) which will provide a report of the actual results following the event. Completion of this survey is required when utilizing the program.

Note: If the 9 and 18 month surveys are not completed and returned to IDED, an Iowa company may no longer be considered eligible for future ETAP grants. Information collected from the surveys is not reported on an individual company basis, they are reported in the aggregate.

For more information or questions, please contact Lisa Mason at international@iowa.gov or 515.725.3139.

Iowa Department of Economic Development
Business Development Division – International Office
200 East Grand Avenue
Des Moines, Iowa 50309 USA
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